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  • Ad-Hoc Conference - V10


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English

It is impossible to imagine the business world without telephone conferences. 
However, it is often quite complicated to initiate such a conference call spontaneously.

With the new "Ad-Hoc Conference" feature of firmware version 10, this is a thing of the past.

This new feature makes it very easy to set up a multiparty conference call.

With a single key press, the user can enter the new conference setup and comfortably select desired participants.

Initiate conference call

1) From idle just press the Conference key on the Snom SmartScreen.


2) This opens the conference setup dialogue. Here you can directly enter a number for participant one.


3) Alternatively, use the Pool soft key that provides you access to all available directories and contact sources.


4) In this example, both participants are selected from the local phone directory.

Info
Note: LDAP is supported too, not configured in this example.



5) The moment participant two is selected the phone calls both in parallel.

6) If one accepts you can already talk with each other, and when the other accepts too the conference is established.


7)
On the Snom SmartScreen, the conference key functionality switches dynamically to Hold, allowing to hold the conference if needed.

Info
Please note: with the current state of development you will only see the photo of participant one on the conference screen, while details in the text are complete.



8) You can browse the participants at any time and if needed selectively hold and resume the conversation or the whole conference.


9) Resuming the conference is supported with the soft key in main display...


... or with the syncronousily updated Snom SmartScreen key.


Variation A: Start a conference from connected

1) While already in an established call just press the Conference key on the Snom SmartScreen.

2) This opens the conference setup dialogue asking for participant two. Enter a number or select from Pool the desired participant.

3) The moment participant two is selected/entered the phone calls the given target. During the dialog, selection and invite the current call continues.

4) If the desired participant accepts, the conference is established without any further need for interaction.

5) All conference-related operations are now available as described above starting at 7)

Variation B: Start a conference from hold

1) While having a call on hold just press the Conference key on the Snom SmartScreen. (Please note: this is limited to one on hold! The phone can only handle 2+1 / 3PTY)

2) This opens the conference setup dialogue asking for participant two. Enter a number or select from Pool the desired participant.

3) The moment participant two is selected/entered the phone calls the given target. During the dialog, selection and invite the current call is kept on hold.

4) If the desired participant accepts, the conference is established without any further need for interaction.

5) All conference-related operations are now available as described above starting at 7)

Known limitation for all scenarios described:

Please note that in edge cases when a participant remotely starts to hold the phone at which the conference is set up, several none-critical side effects can occur.

For example, if participant one is placing the call on hold during participant two selection the phone with the conference setup will end in a "Held by" status and conference will not be established.

Another case is if you accept another call during conference setup and you later end this and the participant one call, the phone will end up in one of the conference setup screens. This can be closed by pressing X/Cancel. 



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